Program Operations Assistant — Admin & Data Coordination

TSA Hiring Service; Moraga (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Moraga, CA seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records. Responsibilities adapt across finance, HR, scheduling, and operations, with emphasis on accuracy and organization.

You will coordinate daily office activities, prepare reports, maintain electronic files, and communicate with teams.

Qualifications

• Specialized administrative experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Manage several assignments accurately

Discretion with sensitive information

Job description

The Transportation Security Administration in Moraga, CA seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records. Responsibilities adapt across finance, HR, scheduling, and operations, with emphasis on accuracy and organization.

You will coordinate daily office activities, prepare reports, maintain electronic files, and communicate with teams.