Program Operations & Admin Assistant (Data & Scheduling)

Travel Security Careers; San Ramon (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in San Ramon, CA seeks Program Assistants to keep offices organized and operations running smoothly. You will provide administrative support, coordinate daily activities, and help track program data and schedules.

This role covers various assignments across finance, HR, scheduling, payroll, and other TSA areas. Expect detailed work, strict deadlines, and collaboration with diverse teams; some positions may require security clearances or USA Hire assessments.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Discretion when handling sensitive

Ability to manage several assignments

Tools

Microsoft Office

Job description

Transportation Security Administration in San Ramon, CA seeks Program Assistants to keep offices organized and operations running smoothly. You will provide administrative support, coordinate daily activities, and help track program data and schedules.

This role covers various assignments across finance, HR, scheduling, payroll, and other TSA areas. Expect detailed work, strict deadlines, and collaboration with diverse teams; some positions may require security clearances or USA Hire assessments.