Program Assistant: Admin, Data & Scheduling

TSA Job Listings; Elk (WA); On-site; USD 40,000 - 60,000; Full time

Job summary

TSA Job Listings seeks Program Assistants to support TSA offices and airport operations with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include coordinating daily office activities, preparing reports, and maintaining electronic records and documents across various program areas. Strong communication and attention to detail are essential for success in this role.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports and organize data.
• Track deadlines and manage multiple assignments.
• Knowledge of payroll, timekeeping, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Scheduling and calendar management

Job description

TSA Job Listings seeks Program Assistants to support TSA offices and airport operations with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include coordinating daily office activities, preparing reports, and maintaining electronic records and documents across various program areas. Strong communication and attention to detail are essential for success in this role.