Program Assistant: Admin & Data Ops in Poulsbo

Transportation Security Careers; Poulsbo (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant in Poulsbo, WA. The role focuses on administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

The position requires attention to detail, ability to handle multiple assignments, and effective communication across teams to keep offices on schedule. Exact duties vary by program area and announcement.

Qualifications

• Organizational skills with attention to detail.
• Strong written and verbal communication abilities.
• Experience organizing data, records, and reports.
• Proficiency with Microsoft Office and related software.
• Ability to manage multiple tasks and deadlines.
• Professional and courteous communication with staff and external contacts.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify data issues or inconsistencies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization and detail accuracy

Written and verbal communication

Data entry and tracking

Microsoft Office proficient

Records and document management

Calendar and deadline coordination

Multitasking in office environment

Professional interpersonal skills

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant in Poulsbo, WA. The role focuses on administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

The position requires attention to detail, ability to handle multiple assignments, and effective communication across teams to keep offices on schedule. Exact duties vary by program area and announcement.