Program Assistant: Admin & Data Ops in Doral

TSA Hiring Service; Miami (FL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Doral, FL is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing reports, and ensuring accurate documentation.

The position emphasizes attention to detail, strong communication, and proficiency with Microsoft Office to assist with payroll, HR, and timekeeping tasks while

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Doral, FL is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves handling multiple assignments, preparing reports, and ensuring accurate documentation.

The position emphasizes attention to detail, strong communication, and proficiency with Microsoft Office to assist with payroll, HR, and timekeeping tasks while