Federal Program Assistant — Admin & Operations Support

Travel Security Careers; Port Townsend (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Port Townsend is seeking Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, and prepare reports and communications.

Responsibilities vary by assignment but include scheduling, data tracking, payroll support, and ensuring accuracy and compliance with procedures. Must be a U.S. citizen and able to pass background checks.

Qualifications

• Specialized experience at the level stated in the official vacancy, in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Customer service

Deadline coordination

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration in Port Townsend is seeking Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, and prepare reports and communications.

Responsibilities vary by assignment but include scheduling, data tracking, payroll support, and ensuring accuracy and compliance with procedures. Must be a U.S. citizen and able to pass background checks.