Program Assistant: Office Operations & Data (Carbonado)

Transportation Security Careers; Carbonado (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Carbonado, WA is hiring Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily activities, maintaining records, preparing reports, and assisting with finance, HR, scheduling, payroll, or other program areas.

Qualifications

• Experience providing admin or program support in a busy office.
• Ability to track deadlines, records, or performance information.
• Familiarity with preparing reports, spreadsheets, or presentations.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Carbonado, WA is hiring Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily activities, maintaining records, preparing reports, and assisting with finance, HR, scheduling, payroll, or other program areas.