TSA Program Assistant: Admin & Operations

Transportation Security Careers; Town of Spencer (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Spencer, NY, is seeking Program Assistants to support TSA managers and staff with administrative coordination and data tracking. Responsibilities span scheduling, records management, payroll support, and incident reporting.

You will help manage calendars, prepare documents, and ensure accuracy across multiple program areas while maintaining confidentiality and complying with procedures.

Qualifications

• Specialized experience at the level stated in the official vacancy may be required.
• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Experience tracking deadlines, assignments, and records.
• Proficiency with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Review records and policies for accuracy and compliance.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service

Multitasking under pressure

Education

Bachelor's degree not strictly required (see specialized experience)

Job description

Transportation Security Administration, Department of Homeland Security, Spencer, NY, is seeking Program Assistants to support TSA managers and staff with administrative coordination and data tracking. Responsibilities span scheduling, records management, payroll support, and incident reporting.

You will help manage calendars, prepare documents, and ensure accuracy across multiple program areas while maintaining confidentiality and complying with procedures.