Program Assistant — Administrative & Data Coordination

TSA Hiring Service; Fort Atkinson (IA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Fort Atkinson, IA seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, coordinating deadlines, and ensuring accurate records across multiple program areas.

The position emphasizes attention to detail, ability to handle multiple assignments, and professional communication with diverse teams.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Education

Education may not be required

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Fort Atkinson, IA seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, coordinating deadlines, and ensuring accurate records across multiple program areas.

The position emphasizes attention to detail, ability to handle multiple assignments, and professional communication with diverse teams.