Program Assistant: Admin & Data Coordination (Waterbury)

Travel Security Careers; Waterbury (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Waterbury, VT is seeking Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, track data, prepare reports, and maintain electronic records.

The role emphasizes meticulous attention to detail, strong communication, and the ability to manage multiple tasks while staying aligned with procedures.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Discretion with sensitive information

Job description

The Transportation Security Administration in Waterbury, VT is seeking Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, track data, prepare reports, and maintain electronic records.

The role emphasizes meticulous attention to detail, strong communication, and the ability to manage multiple tasks while staying aligned with procedures.