Federal Program Assistant: Admin & Data Coordination

Transportation Security Careers; Town of Ithaca (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Transportation Security Administration in Ithaca, NY is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records.

These roles require attention to detail, ability to manage multiple tasks, and clear communication across teams; responsibilities vary by assigned program area and may include finance, HR, scheduling, or workplace programs.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files and databases.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, or scheduling.
• Using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify inconsistencies.
• Research files, records, and policies.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Ithaca, NY is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records.

These roles require attention to detail, ability to manage multiple tasks, and clear communication across teams; responsibilities vary by assigned program area and may include finance, HR, scheduling, or workplace programs.