Program Assistant: Admin & Data Coordination — Fulltime

Transportation Security Careers; Vienna (ME); On-site; USD 30,000 - 45,000; Full time

Job summary

Transportation Security Administration in Vienna, ME seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication within a diverse team.

Responsibilities include coordinating office activities, preparing materials, maintaining records, and assisting with payroll, HR, scheduling, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Records management

Microsoft Office

Communication

Time management

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration in Vienna, ME seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication within a diverse team.

Responsibilities include coordinating office activities, preparing materials, maintaining records, and assisting with payroll, HR, scheduling, and other program areas as needed.