Program Assistant: Administrative Ops & Data Coordination

Transportation Security Careers; Williams (OR); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistant opportunities in Williams, Oregon. These roles provide administrative coordination, data tracking, scheduling, payroll support, and records management to TSA managers and teams.

You will handle multiple assignments, maintain accurate records, and help keep daily operations on schedule, across finance, HR, scheduling, payroll, and other program areas.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Communication skills

Data entry

Microsoft Office

Job description

The Transportation Security Administration is seeking Program Assistant opportunities in Williams, Oregon. These roles provide administrative coordination, data tracking, scheduling, payroll support, and records management to TSA managers and teams.

You will handle multiple assignments, maintain accurate records, and help keep daily operations on schedule, across finance, HR, scheduling, payroll, and other program areas.