Program Assistant: Admin & Data Coordinator (Federal)

Transportation Security Careers; Four States (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, a U.S. federal agency under the Department of Homeland Security, seeks a Program Assistant.

The role focuses on providing administrative and program support, coordinating daily office activities, maintaining records, and assisting with payroll and scheduling in a fast-paced environment. This full-time position requires strong attention to detail, effective communication, and the ability to manage multiple tasks while ensuring accuracy and compliance with

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Time management

Discretion

Education

Specialized experience

Job description

Transportation Security Administration, a U.S. federal agency under the Department of Homeland Security, seeks a Program Assistant.

The role focuses on providing administrative and program support, coordinating daily office activities, maintaining records, and assisting with payroll and scheduling in a fast-paced environment. This full-time position requires strong attention to detail, effective communication, and the ability to manage multiple tasks while ensuring accuracy and compliance with