Program Assistant: Admin & Data Coordination (Callao, MO)

TSA Hiring Service; Callao (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security (TSA) in Callao, MO, is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include preparing reports and communications, maintaining electronic records, and coordinating deadlines across multiple teams. A detail-oriented candidate with office experience is preferred.

Qualifications

• Specialized experience in a busy office setting or similar environment.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic anal y

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security (TSA) in Callao, MO, is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include preparing reports and communications, maintaining electronic records, and coordinating deadlines across multiple teams. A detail-oriented candidate with office experience is preferred.