Program Assistant: Admin & Operations Support

Transportation Security Careers; Tiverton (RI); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Tiverton, RI seeks a Program Assistant to provide administrative and program support, helping managers and teams with data tracking, scheduling, correspondence, and records management. Responsibilities include coordinating daily office activities, preparing materials, and ensuring accurate documentation.

Ideal candidates will be detail-oriented, organized, and capable of handling multiple assignments while maintaining professionalism.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Time management

Microsoft Office

Record keeping

Education

No specific degree required (specialized experience)

Tools

Microsoft Office

Spreadsheets

Records management software

Job description

Transportation Security Administration in Tiverton, RI seeks a Program Assistant to provide administrative and program support, helping managers and teams with data tracking, scheduling, correspondence, and records management. Responsibilities include coordinating daily office activities, preparing materials, and ensuring accurate documentation.

Ideal candidates will be detail-oriented, organized, and capable of handling multiple assignments while maintaining professionalism.