TSA Program Assistant: Admin & Data Coordination (Newport)

Travel Security Careers; Newport (RI); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration programs in Newport, RI are seeking Program Assistants to keep offices organized and running smoothly. Duties include administrative coordination, data tracking, scheduling, payroll, and records management across various program areas.

Successful candidates will handle multiple assignments, communicate with diverse teams, and ensure accuracy and compliance with procedures. Schedule and work-site details depend on the specific vacancy announcement.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Communication across teams

Job description

Transportation Security Administration programs in Newport, RI are seeking Program Assistants to keep offices organized and running smoothly. Duties include administrative coordination, data tracking, scheduling, payroll, and records management across various program areas.

Successful candidates will handle multiple assignments, communicate with diverse teams, and ensure accuracy and compliance with procedures. Schedule and work-site details depend on the specific vacancy announcement.