Program Assistant: Administrative & Data Coordination

Travel Security Careers; Wolcott (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant in Wolcott to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining files, and assisting with payroll and HR-related tasks as needed.

Candidates should be detail-oriented, capable of handling multiple assignments, and able to communicate with diverse teams to keep offices running smoothly.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.
• Strong data entry and basic analysis skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

No specific degree required; education may be substituted by specialized experience

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant in Wolcott to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves preparing materials, maintaining files, and assisting with payroll and HR-related tasks as needed.

Candidates should be detail-oriented, capable of handling multiple assignments, and able to communicate with diverse teams to keep offices running smoothly.