Program Assistant: Admin & Data Coordination

Transportation Security Careers; Palm Springs (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Transportation Security Administration in North Palm Springs is seeking a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role suits detail-oriented individuals who can handle multiple assignments, communicate across teams, and help keep an office on schedule while following federal procedures.

Qualifications

• Provided administrative or program support in a busy office.
• Prepared reports, correspondence, spreadsheets, or presentations.
• Tracked deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Deadline management

Tools

Microsoft Office Suite

Excel

Database/spreadsheet tools

Job description

Transportation Security Administration in North Palm Springs is seeking a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role suits detail-oriented individuals who can handle multiple assignments, communicate across teams, and help keep an office on schedule while following federal procedures.