Administrative & Programs Assistant — Palm Springs

TSA Hiring Service; Palm Springs (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

TSA Hiring Service in Palm Springs is seeking a Program Assistant to help keep TSA offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management.

The role requires detail orientation, the ability to handle multiple assignments, and effective communication with different teams.

Qualifications

• Administrative or program support experience in a busy office.
• Ability to prepare reports, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Administrative coordination

Data tracking

Scheduling

Communication

Microsoft Office

Records management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Databases

Spreadsheets

Job description

TSA Hiring Service in Palm Springs is seeking a Program Assistant to help keep TSA offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management.

The role requires detail orientation, the ability to handle multiple assignments, and effective communication with different teams.