Program Assistant — Admin & Data Coordination

Transportation Security Careers; Oxford Junction (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks Program Assistants to help keep TSA offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, and records management.

This role requires attention to detail, the ability to manage multiple assignments, and effective communication across teams. Work may involve payroll, timekeeping, and other program areas depending on the vacancy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Familiarity with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Job description

Transportation Security Careers seeks Program Assistants to help keep TSA offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, and records management.

This role requires attention to detail, the ability to manage multiple assignments, and effective communication across teams. Work may involve payroll, timekeeping, and other program areas depending on the vacancy.