Program Assistant — Admin & Data Coordination

Transportation Security Careers; Owensboro (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

Transportation Security Administration in Owensboro, KY is seeking Program Assistants to provide administrative and program support, coordinate office activities, and manage data, records, and schedules. Responsibilities vary by unit, including finance, HR, payroll, or scheduling tasks.

The role emphasizes attention to detail, strong written and verbal communication, and the ability to handle several assignments while maintaining accuracy.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Education

No strict degree requirement

Tools

Microsoft Office

Job description

Transportation Security Administration in Owensboro, KY is seeking Program Assistants to provide administrative and program support, coordinate office activities, and manage data, records, and schedules. Responsibilities vary by unit, including finance, HR, payroll, or scheduling tasks.

The role emphasizes attention to detail, strong written and verbal communication, and the ability to handle several assignments while maintaining accuracy.