TSA Program Assistant: Office Operations & Data Tracking

TSA Hiring Service; New York (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) invites applications for Program Assistant positions in Astoria, IL. Program Assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly.

You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs, communicating with multiple teams and helping an office stay on schedule.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, manage calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) invites applications for Program Assistant positions in Astoria, IL. Program Assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly.

You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs, communicating with multiple teams and helping an office stay on schedule.