Program Assistant: Admin, Data & Coordination

TSA Hiring Service; Davenport (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Davenport, CA is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities span office activities, correspondence, and basic analysis to help keep operations accurate and on schedule.

The role requires attention to detail, ability to juggle multiple tasks, and effective communication with colleagues.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Verbal communication

Data tracking

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in Davenport, CA is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities span office activities, correspondence, and basic analysis to help keep operations accurate and on schedule.

The role requires attention to detail, ability to juggle multiple tasks, and effective communication with colleagues.