Program & Administrative Specialist – Woodside, NY

Transportation Security Careers; Woodside (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants in Woodside, NY. This role supports managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

The position requires attention to detail, ability to handle multiple assignments, and strong communication across teams. You'll work on office procedures, assist with finance, HR, scheduling, payroll, and other program areas, and help

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Data entry

Attention to detail

Written communication

Records management

Calendar coordination

Time management

Customer service

Team coordination

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistants in Woodside, NY. This role supports managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

The position requires attention to detail, ability to handle multiple assignments, and strong communication across teams. You'll work on office procedures, assist with finance, HR, scheduling, payroll, and other program areas, and help