Program Administrative Specialist | Flexible Scheduling

TSA Hiring Service; Wickliffe (OH); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Wickliffe, OH is seeking a Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, maintaining records, preparing reports, and handling calendars and deadlines.

Ideal candidates will have strong attention to detail, excellent written and verbal communication, and proficient use of Microsoft Office.

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Relevant experience may include: Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Wickliffe, OH is seeking a Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, maintaining records, preparing reports, and handling calendars and deadlines.

Ideal candidates will have strong attention to detail, excellent written and verbal communication, and proficient use of Microsoft Office.