Program & Administrative Specialist — Federal Office

Transportation Security Careers; Champion (PA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Champion, PA seeks an experienced Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, manage records, and prepare reports and communications.

The role involves handling calendars, deadlines, and multiple assignments while assisting with payroll, HR, and scheduling tasks as needed. A strong eye for detail and secure handling of information is essential.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Job description

Transportation Security Administration in Champion, PA seeks an experienced Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, manage records, and prepare reports and communications.

The role involves handling calendars, deadlines, and multiple assignments while assisting with payroll, HR, and scheduling tasks as needed. A strong eye for detail and secure handling of information is essential.