Administrative & Program Support Specialist — Federal

Travel Security Careers; McCall (ID); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking an Administrative Program Assistant to provide comprehensive support to managers and staff in a busy office environment. The role involves coordinating daily activities, maintaining records, and preparing reports and communications.

The position requires meticulous organizational skills, strong written and verbal communication, and the ability to handle multiple assignments with accuracy.

Qualifications

• Specialized administrative or program support experience may be required.
• Experience in creating reports, spreadsheets, or presentations is commonly expected.
• Familiarity with tracking deadlines, records, or performance information is beneficial.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration is seeking an Administrative Program Assistant to provide comprehensive support to managers and staff in a busy office environment. The role involves coordinating daily activities, maintaining records, and preparing reports and communications.

The position requires meticulous organizational skills, strong written and verbal communication, and the ability to handle multiple assignments with accuracy.