Program Administrative & Operations Assistant

TSA Hiring Service; Village of Wurtsboro (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistants to join teams in Wurtsboro, NY. These roles provide essential administrative coordination, data tracking, scheduling, payroll support, and document management to ensure TSA offices run smoothly.

As a Program Assistant, you will work with managers and staff across offices, maintain records, prepare reports, and help prioritize tasks to meet deadlines.

Qualifications

• Specialized experience at the level stated in the active vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Handling multiple assignments

Discretion with sensitive information

Tools

Office software

Job description

The Transportation Security Administration (TSA) is seeking Program Assistants to join teams in Wurtsboro, NY. These roles provide essential administrative coordination, data tracking, scheduling, payroll support, and document management to ensure TSA offices run smoothly.

As a Program Assistant, you will work with managers and staff across offices, maintain records, prepare reports, and help prioritize tasks to meet deadlines.