Administrative Program Assistant — Office & Scheduling Support

Transportation Security Careers; Westmoreland (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) seeks a Program Assistant in Westmoreland, NY to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities include coordinating daily activities, preparing reports, handling correspondence, maintaining files, and assisting with payroll and HR tasks as needed.

Qualifications

• Strong attention to detail and organization in a busy office.
• Proven ability to manage multiple tasks and deadlines.
• Experience with data tracking, reporting, and correspondence.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and analysis

Microsoft Office

Records management

Calendar coordination

Customer service

multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) seeks a Program Assistant in Westmoreland, NY to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities include coordinating daily activities, preparing reports, handling correspondence, maintaining files, and assisting with payroll and HR tasks as needed.