Program Administrative Assistant — Office Ops & Data

TSA Hiring Service; Milan (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in Milan, OH. Program Assistants help keep TSA offices and operations organized, accurate, and running smoothly, handling administrative coordination, data tracking, scheduling, and records management.

Responsibilities vary by assignment but include supporting managers, coordinating daily office activities, preparing reports, and maintaining electronic records while ensuring accuracy and compliance with procedures.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in Milan, OH. Program Assistants help keep TSA offices and operations organized, accurate, and running smoothly, handling administrative coordination, data tracking, scheduling, and records management.

Responsibilities vary by assignment but include supporting managers, coordinating daily office activities, preparing reports, and maintaining electronic records while ensuring accuracy and compliance with procedures.