Program Admin Specialist – Data & Scheduling

TSA Hiring Service; Calumet (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistant opportunities in Calumet to help keep offices and airport field operations organized and efficient. The role covers administrative coordination, data tracking, scheduling, records, payroll, and related program needs.

The position requires attention to detail, ability to manage multiple assignments, and clear communication with teams. Specific duties vary by program area, including finance, HR, scheduling, payroll, or workplace

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Experience maintaining electronic records, spreadsheets, reports, and files.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail-oriented

Written and verbal communication

Data entry and tracking

Professional communication

Calendar coordination

Multitasking under deadlines

Discretion with sensitive information

Education

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistant opportunities in Calumet to help keep offices and airport field operations organized and efficient. The role covers administrative coordination, data tracking, scheduling, records, payroll, and related program needs.

The position requires attention to detail, ability to manage multiple assignments, and clear communication with teams. Specific duties vary by program area, including finance, HR, scheduling, payroll, or workplace