Program Admin & Operations Coordinator

Travel Security Careers; Waterville (MN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Waterville, MN seeks a Program Assistant to provide administrative support and program coordination for managers and staff. You will help organize daily activities, manage data, prepare reports, and maintain electronic records to ensure accuracy and on-time deliverables.

The role requires attention to detail, the ability to handle multiple assignments, and clear communication with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient use of office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline

Customer service and professional

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Waterville, MN seeks a Program Assistant to provide administrative support and program coordination for managers and staff. You will help organize daily activities, manage data, prepare reports, and maintain electronic records to ensure accuracy and on-time deliverables.

The role requires attention to detail, the ability to handle multiple assignments, and clear communication with diverse teams.