Administrative & Program Operations Specialist

Travel Security Careers; Woodbury (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Woodbury, MN, is seeking a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. The role involves data tracking, scheduling, and preparing reports while ensuring accuracy and compliance with procedures.

Responsibilities include handling correspondence, calendars, deadlines, and cross-team communication.

Qualifications

• Organization and attention to detail.
• Written and verbal communication skills.
• Data entry, tracking, and basic analysis.
• Proficiency with Microsoft Office and office software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments accurately.
• Discretion with sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Woodbury, MN, is seeking a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. The role involves data tracking, scheduling, and preparing reports while ensuring accuracy and compliance with procedures.

Responsibilities include handling correspondence, calendars, deadlines, and cross-team communication.