Program & Admin Assistant — Data, Scheduling & Records

Transportation Security Careers; Shoals (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Shoals, WV is seeking Program Assistants to help keep offices organized and operations running smoothly. You will support managers and teams with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by assignment and may include finance, HR, scheduling, or payroll support, data analysis, records management, and ensuring accuracy and compliance with procedures.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systemsCommunicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Tools

Microsoft Office or comparable workplace software

Job description

Transportation Security Administration in Shoals, WV is seeking Program Assistants to help keep offices organized and operations running smoothly. You will support managers and teams with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by assignment and may include finance, HR, scheduling, or payroll support, data analysis, records management, and ensuring accuracy and compliance with procedures.