Program Administrative Assistant — Data, Scheduling & HR

Transportation Security Careers; Pittsburgh (Allegheny County); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Pittsburgh seeks Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, track program information, and maintain records, spreadsheets, and internal communications.

Experience with office software and attention to detail are valued. Responsibilities vary by vacancy and may include finance, human resources, scheduling, payroll, or other areas; some positions require specific

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration in Pittsburgh seeks Program Assistants to provide administrative and program support to managers and staff. You will help coordinate daily office activities, track program information, and maintain records, spreadsheets, and internal communications.

Experience with office software and attention to detail are valued. Responsibilities vary by vacancy and may include finance, human resources, scheduling, payroll, or other areas; some positions require specific