Production Admin & Scheduling Specialist

Mount Valley Foundation Services; Fairfield (CA); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Competitive base pay + bonus

Upward mobility — we promote from with

Employee Ownership Program

Tuition Reimbursement Program

2 weeks PTO and 6 paid holidays

US benefits: medical, dental, vision,

401(k) with company match

Job summary

Groundworks in California is seeking a Production Administrative Assistant to support timekeeping, paperwork, scheduling, and field coordination. You will help our crews stay on track and ensure a seamless customer experience with accurate data and responsive service.

This full‑time onsite role offers growth, a team‑oriented culture, and benefits. Strong communication, basic computer skills, and a positive, energetic presence are essential to succeed in a fast‑paced environment.

Qualifications

• High School Degree or GED.
• 1–2 years administrative assistant experience preferred.
• Previous call center or customer service preferred.
• Must be positive and motivated with excellent communications skills.
• Ability to adapt quickly to changes in work strategy.
• Excellent computer skills.
• Great oral and verbal communication.

Responsibilities

• Provide administrative support for timekeeping.
• Create weekly job packs.
• Create and close purchase orders.
• Ensure office equipment is in working order, including scheduling maintenance.
• Provide great customer experiences and service to uphold reputation.
• Set and confirm install dates.
• Mail customer information packets.
• Follow up with customers on various issues.
• Update customer records for accuracy.

Skills

Customer service

Communication

Adaptability

Time management

Computers

Education

High School Degree/GED

1-2 years Administrative Assistant experience

Call center or customer service experience

Job description

Groundworks in California is seeking a Production Administrative Assistant to support timekeeping, paperwork, scheduling, and field coordination. You will help our crews stay on track and ensure a seamless customer experience with accurate data and responsive service.

This full‑time onsite role offers growth, a team‑oriented culture, and benefits. Strong communication, basic computer skills, and a positive, energetic presence are essential to succeed in a fast‑paced environment.