Production Admin Coordinator: Growth, Ownership & Benefits

Groundworks; Bloomington (IN); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Bonus program

Employee ownership

Tuition reimbursement

Paid time off

Paid holidays

Benefits package

Work-life balance

Job summary

Groundworks in Bloomington, Indiana, is seeking a Production Administrative Assistant to support scheduling, paperwork, and data accuracy for our field teams.

You will handle timekeeping support, create weekly job packs, coordinate permits and warranty work, and maintain strong customer interactions to keep projects on track and customers informed.

This full-time onsite role offers stability and room to grow within a nationally respected company.

Qualifications

• High School/GED required.
• 1–2 years administrative assistant experience preferred.
• Previous call center or customer service experience preferred.
• Must be positive and motivated with excellent communication.
• Ability to adapt quickly to changes in work strategy.
• Excellent computer skills.
• Strong verbal and written communication.

Responsibilities

• Provide administrative support for timekeeping.
• Create weekly job packs.
• Schedule new projects and warranty work.
• Make confirmation calls to customers regarding upcoming projects.
• Order permits and engineering reports for upcoming projects.
• Maintain great customer experiences and service.
• Set and confirm installation dates.
• Order utilities to be marked at job sites.
• Follow up with customers on various issues.
• Update customer records for accuracy.
• Report to work on time daily.

Skills

Administrative experience

Customer service

Communication skills

Computer skills

Education

High School/GED

Tools

MS Office

Job description

Groundworks in Bloomington, Indiana, is seeking a Production Administrative Assistant to support scheduling, paperwork, and data accuracy for our field teams.

You will handle timekeeping support, create weekly job packs, coordinate permits and warranty work, and maintain strong customer interactions to keep projects on track and customers informed.

This full-time onsite role offers stability and room to grow within a nationally respected company.