Proactive Project Coordination Specialist

Bill Alexander Ford Lincoln; Saint Paul (MN); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangements

Professional development opportunities

Collaborative culture

Job summary

Bill Alexander Ford Lincoln is seeking a proactive Project Support Administrator on a full-time contract basis to help drive successful project delivery through organized administration, scheduling, and coordination with internal and external stakeholders.

You will maintain records, prepare reports, track progress, assist with budgets, procurement and invoicing, and ensure compliance with company policies and regulatory requirements while supporting a fast-paced project team.

Qualifications

• Associate's or bachelor’s degree in Business Administration, Project Management, or related field preferred.
• 1–3 years of experience in project support, office administration, or similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently or in a team.
• Professionalism, discretion, and a customer-oriented mindset.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Skills

Communication

Organizational skills

Attention to detail

Teamwork

Discretion

Education

Associate's or Bachelor's degree in Business Administration/Project Management

Tools

Microsoft Office Suite

Project management software

Job description

Bill Alexander Ford Lincoln is seeking a proactive Project Support Administrator on a full-time contract basis to help drive successful project delivery through organized administration, scheduling, and coordination with internal and external stakeholders.

You will maintain records, prepare reports, track progress, assist with budgets, procurement and invoicing, and ensure compliance with company policies and regulatory requirements while supporting a fast-paced project team.