Project Support Specialist - Remote/Hybrid Admin

Bill Alexander Ford Lincoln; Salem (OR); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Bill Alexander Ford Lincoln in Salem, OR is seeking a proactive Project Support Administrator on a full-time contract basis to help ensure successful project delivery. You will provide administrative and coordination support across project activities, balancing priorities in a fast-paced environment.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and project management tools, and a customer-focused mindset.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite and project management platforms.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Detail-oriented

Education

Associate's or bachelor's degree in Business Administration, Project Management, or a related field

Tools

Microsoft Office Suite

Project management platforms

Job description

Bill Alexander Ford Lincoln in Salem, OR is seeking a proactive Project Support Administrator on a full-time contract basis to help ensure successful project delivery. You will provide administrative and coordination support across project activities, balancing priorities in a fast-paced environment.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and project management tools, and a customer-focused mindset.