Remote Project Support Specialist

Bill Alexander Ford Lincoln; Plano (TX); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Professional Development

Collaborative team culture

Flexible work arrangements

Job summary

Bill Alexander Ford Lincoln is seeking a proactive and detail-driven Project Support Administrator on a full-time contract basis to help ensure successful project delivery. The role involves coordinating schedules, maintaining records, preparing reports, and supporting procurement and invoicing while balancing multiple priorities in a fast-paced environment.

The ideal candidate will have 1–3 years of project support experience, a degree in business or related field, and strong communication and

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 1–3 years of experience in project support, office administration, or a similar role.
• Proficiency with Microsoft Office Suite, project management platforms, and standard office software.
• Excellent written and verbal communication skills.
• Superior organizational skills and attention to detail.
• Ability to manage multiple priorities and work efficiently both independently and as part of a team.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with both internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Skills

MS Office Suite

Project management platforms

Written and verbal communication

Organizational skills

Multitasking

Customer-focused mindset

Team collaboration

Education

Business Admin/PM degree

Tools

Microsoft Office

PM software

Job description

Bill Alexander Ford Lincoln is seeking a proactive and detail-driven Project Support Administrator on a full-time contract basis to help ensure successful project delivery. The role involves coordinating schedules, maintaining records, preparing reports, and supporting procurement and invoicing while balancing multiple priorities in a fast-paced environment.

The ideal candidate will have 1–3 years of project support experience, a degree in business or related field, and strong communication and