Contract Project Support Specialist (Hybrid/Remote)

Bill Alexander Ford Lincoln; Mobile (AL); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Bill Alexander Ford Lincoln is seeking a proactive and detail-driven Project Support Administrator on a full-time contract to help deliver projects. You will support project managers, coordinate schedules, maintain records, prepare documents, monitor deadlines, and assist with procurement and invoicing in a fast-paced environment.

You should have 1–3 years in project support or office administration, a degree in business or a related field, and strong MS Office and PM software skills.

Qualifications

• Bachelor's or Associate's degree in Business Administration or Project Management preferred.
• 1–3 years of project support, office administration, or similar role.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Coordinate project schedules, meetings, and communications with internal and external stakeholders.
• Maintain accurate records by updating project files, logs, budgets, and databases.
• Prepare and distribute project documentation, reports, and presentations.
• Track task progress and deadlines, providing reminders and follow-ups as needed.
• Assist with procurement, invoicing, and expenses related to project deliverables.
• Draft meeting agendas, take meeting minutes, and ensure action items are documented and assigned.
• Respond to inquiries from project participants, escalating complex issues as appropriate.
• Ensure project compliance with company policies, quality standards, and regulatory requirements.
• Contribute to continuous improvement initiatives by identifying administrative or workflow enhancements.

Job description

Bill Alexander Ford Lincoln is seeking a proactive and detail-driven Project Support Administrator on a full-time contract to help deliver projects. You will support project managers, coordinate schedules, maintain records, prepare documents, monitor deadlines, and assist with procurement and invoicing in a fast-paced environment.

You should have 1–3 years in project support or office administration, a degree in business or a related field, and strong MS Office and PM software skills.