Senior Executive Support & Operations Lead

Ultimate Staffing; St. Louis (MO); On-site; USD 65,000 - 85,000; Full time

Job summary

Ultimate Staffing is seeking an experienced Executive Administrative Assistant to keep senior leadership aligned, informed, and prepared in a mission-focused setting. You will manage complex schedules, coordinate high-level meetings, and oversee travel logistics to help leaders stay focused on big-picture priorities.

The role emphasizes organization, discretion, and the ability to navigate shifting priorities while delivering seamless support to executive teams.

Qualifications

• 7+ years of experience in executive support or admin roles.
• Experience supporting senior leaders, boards, or committees.
• Outstanding organizational and time-management abilities.
• Strong written communication and interpersonal skills.

Responsibilities

• Drive Executive Readiness by managing complex schedules and competing priorities across multiple leaders.
• Coordinate internal and external appointments while balancing organizational priorities.
• Prepare background materials, briefing documents, and meeting logistics.
• Monitor upcoming commitments and identify potential conflicts; maintain organized records.
• Coordinate high-visibility meetings and events, agendas, materials, and logistics.

Skills

Executive support

Time management

Microsoft 365

Communication

Job description

Ultimate Staffing is seeking an experienced Executive Administrative Assistant to keep senior leadership aligned, informed, and prepared in a mission-focused setting. You will manage complex schedules, coordinate high-level meetings, and oversee travel logistics to help leaders stay focused on big-picture priorities.

The role emphasizes organization, discretion, and the ability to navigate shifting priorities while delivering seamless support to executive teams.