Executive Assistant

Busy Season Staffing Solutions; San Juan (PR); On-site; USD 42,000 - 66,000; Full time

Job summary

Busy Season Staffing Solutions is seeking an organized, proactive Executive Assistant to support senior management. The role entails managing schedules, coordinating meetings, handling communications, and assisting with document and presentation preparation, ensuring timely follow-up on executive priorities.

The ideal candidate will have a Bachelor's degree and at least 1 year of experience, with strong Microsoft Office proficiency and excellent written and spoken English.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or related field.
• Minimum of 1 year of experience as an Executive Assistant or similar role supporting senior executives.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is required.

Responsibilities

• Manage and coordinate the executive's schedule.
• Coordinate meetings, appointments, and administrative activities.
• Assist in the preparation and organization of executive meetings.
• Manage emails, requests, and documentation on behalf of the executive.
• Prepare presentations, minutes, reports, and other documents.
• Follow up on commitments, meetings, and pending matters.

Skills

Schedule management

Communication skills

Organization

Multitasking

Discretion / confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

We are seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level support to senior management. The selected candidate will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with the preparation of documents and presentations, ensuring effective follow-up on executive priorities.

Responsibilities

• Manage and coordinate the executive's schedule.
• Coordinate meetings, appointments, and administrative activities.
• Assist in the preparation and organization of executive meetings.
• Manage emails, requests, and documentation on behalf of the executive.
• Prepare presentations, minutes, reports, and other documents.
• Follow up on commitments, meetings, and pending matters.
• Handle confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• Minimum of 1 year of experience as an Executive Assistant or in a similar role, providing direct support to senior executives such as CEO, CFO, Director, President, Vice President, or equivalent positions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with schedule management, administrative coordination, and managing multiple priorities.
• Excellent oral and written communication skills.
• High level of organization, attention to detail, and follow-through capabilities.
• Ability to multitask and handle confidential information.
• Intermediate to advanced English proficiency.