Sr. Executive Assistant

Merrimack Health; Lawrence (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

Merrimack Health in Lawrence, MA is seeking a Senior Executive Assistant to provide high-level administrative support to the CEO and senior executives. This role combines clerical, administrative and project-based tasks, including travel scheduling, meeting coordination, and handling information requests with discretion.

You will prepare reports and correspondence, liaise with board members and external partners, and maintain confidentiality while delivering responsive, professional service in a

Qualifications

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
• Prior experience in a senior administrative support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication, with diplomacy.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and decision-making abilities.
• Resourceful team player who can work independently.
• Capable of handling competing demands and deadlines in a fast-paced environment.
• Forward-looking thinker who proposes solutions.

Responsibilities

• Schedule travel and arrange meetings.
• Coordinate communications and information requests for executives and board members.
• Prepare reports and correspondence for senior leadership.
• Liaise with board members, external partners, and donors as needed.
• Maintain confidentiality and demonstrate discretion in handling sensitive information.

Skills

MS Office proficiency

Strong organizational skills

Interpersonal skills

Written & verbal communication

Discretion with confidential info

Problem-solving & decision-making

Team player and independent

Education

Bachelor’s Degree

Tools

Adobe Acrobat

Social Media platforms

Microsoft Office Suite

Job description

The Senior Executive Assistant will provide high-level administrative support to the CEO and/or other members of the senior executive team. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Required:

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Prior experience in a senior administrative support role
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• High level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Preferred:

• Bachelor’s Degree and prior experience supporting a senior executive.