Proactive Executive Assistant: Scheduling, Travel & Finance

Snelling; Lubbock (TX); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

Paid time off

Job summary

Snelling is seeking an experienced Executive Assistant to support a senior leader in Lubbock, TX. The role is primarily in-office with a collaborative, highly organized environment. You will manage calendars, coordinate travel, prepare documents, and assist with financial tasks while maintaining strict confidentiality.

The ideal candidate anticipates needs, stays ahead of deadlines, and brings strong organizational and communication skills to a trusted partnership with senior leadership.

Qualifications

• Experience as an executive/personal/administrative assistant or similar role preferred
• Strong organizational, time-management, research, and follow-through skills
• Proficient with Microsoft Outlook, Teams, Word, and Excel; AI tools a plus
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently with discretion

Responsibilities

• Manage calendars, appointments, meetings, scheduling, and follow-up items
• Prepare emails, documents, spreadsheets, reports, meeting materials, and training materials
• Research vendors, products, services, pricing, and business topics
• Coordinate business travel, including flights, lodging, transportation, and itineraries
• Organize information, records, files, and project materials
• Track deadlines and outstanding items and proactively follow through
• Assist with invoices, bills, expenses, collections, accounts payable/receivable
• Use Microsoft apps, AI tools, and technology to improve organization and efficiency
• Handle confidential financial, operational, and business information with discretion
• Anticipate needs, identify next steps, and keep projects moving without constant supervision

Skills

Calendar management

Microsoft Office

AI tools

Attention to detail

Discretion

Communication skills

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

AI tools

Job description

Snelling is seeking an experienced Executive Assistant to support a senior leader in Lubbock, TX. The role is primarily in-office with a collaborative, highly organized environment. You will manage calendars, coordinate travel, prepare documents, and assist with financial tasks while maintaining strict confidentiality.

The ideal candidate anticipates needs, stays ahead of deadlines, and brings strong organizational and communication skills to a trusted partnership with senior leadership.