Executive Assistant

Snelling; Lubbock (TX); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

Paid time off

Job summary

Snelling is seeking an experienced Executive Assistant to support a senior leader in Lubbock, TX. The role is primarily in-office with a collaborative, highly organized environment. You will manage calendars, coordinate travel, prepare documents, and assist with financial tasks while maintaining strict confidentiality.

The ideal candidate anticipates needs, stays ahead of deadlines, and brings strong organizational and communication skills to a trusted partnership with senior leadership.

Qualifications

• Experience as an executive/personal/administrative assistant or similar role preferred
• Strong organizational, time-management, research, and follow-through skills
• Proficient with Microsoft Outlook, Teams, Word, and Excel; AI tools a plus
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently with discretion

Responsibilities

• Manage calendars, appointments, meetings, scheduling, and follow-up items
• Prepare emails, documents, spreadsheets, reports, meeting materials, and training materials
• Research vendors, products, services, pricing, and business topics
• Coordinate business travel, including flights, lodging, transportation, and itineraries
• Organize information, records, files, and project materials
• Track deadlines and outstanding items and proactively follow through
• Assist with invoices, bills, expenses, collections, accounts payable/receivable
• Use Microsoft apps, AI tools, and technology to improve organization and efficiency
• Handle confidential financial, operational, and business information with discretion
• Anticipate needs, identify next steps, and keep projects moving without constant supervision

Skills

Calendar management

Microsoft Office

AI tools

Attention to detail

Discretion

Communication skills

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

AI tools

Job description

EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT JOB SUMMARY

$20.00-$22.00/hour | Full-Time | Lubbock, TX | Primarily In-Office

Are you highly organized, proactive, and naturally someone who stays two steps ahead?

Snelling is recruiting an experienced Executive Assistant for a successful Lubbock-area business leader. This is an excellent opportunity for a dependable, resourceful professional who can take ownership of the details, preparation, and follow-through that keep a busy executive organized and productive.

This isn't a position where you'll simply wait for a list of tasks. The right person will anticipate what needs to happen next, work ahead, and handle much of the research, preparation, organization, and administrative work needed to move projects toward completion.

Approximately 95% of the position is business-related. Responsibilities will include email and meeting preparation, scheduling, travel coordination, research, document preparation, training support, pricing research, financial administration, and special projects.

The ideal candidate is professional, self-directed, technologically comfortable, highly organized, and exceptionally discreet with confidential business and financial information.

EXECUTIVE ASSISTANT RESPONSIBILITIES

• Manage calendars, appointments, meetings, scheduling, and follow-up items
• Prepare emails, documents, spreadsheets, reports, meeting materials, and training materials
• Research vendors, products, services, pricing, and business-related topics
• Coordinate business travel, including flights, lodging, transportation, and itineraries
• Organize information, records, files, and project materials
• Track deadlines and outstanding items and proactively follow through
• Assist with invoices, bills, expenses, collections, accounts payable, accounts receivable, and basic financial administration
• Use Microsoft applications, AI tools, and technology to improve organization and efficiency
• Handle confidential financial, operational, and business information with discretion
• Anticipate needs, identify next steps, and keep projects moving without constant supervision

EXECUTIVE ASSISTANT QUALIFICATIONS

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, Executive Coordinator, or similar role preferred
• Strong organizational, time-management, research, and follow-through skills
• Proficiency with Microsoft Outlook, Teams, Word, and Excel; Microsoft Loop experience is a plus
• Comfortable learning and using AI tools and technology to work more efficiently
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently with minimal supervision
• Professional judgment and a high level of discretion and confidentiality
• Dependable, resourceful, adaptable, and comfortable working directly with senior leadership
• Bookkeeping, accounts payable/accounts receivable, invoicing, collections, expense management, or general financial experience is a strong plus

COMPENSATION & BENEFITS

• $20.00-$22.00 per hour, depending on experience
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Primarily Monday-Friday schedule
• Flexible scheduling with an early start preferred, approximately 7:00 AM-4:00 PM or similar; start time no later than 8:00 AM
• Stable, professional work environment

This position is ideal for someone who takes pride in being the person who stays ahead, creates organization, follows through, and gets things done without needing constant direction.

QUESTIONS

Reach out directly to Nicole Sharp at [phone].

ABOUT SNELLING

Locally owned and operated in Lubbock since 1967, Snelling has spent decades connecting exceptional professionals with outstanding career opportunities throughout the Lubbock area.

When you work with Snelling, you gain a local recruiting partner who understands the market, knows our clients, and can help you determine whether an opportunity is the right next move for your career.