US - Administrative Assistant (Mid)

Bayer AG; Lubbock, Northern (TX, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Bayer AG in Lubbock, TX is seeking a highly organized Administrative Assistant to provide comprehensive clerical support to senior management. You will manage scheduling, communications, travel arrangements, and day-to-day office operations with proactive, detail-oriented execution.

This contract role requires strong multitasking, important communication skills, and the ability to maintain confidentiality in a fast-paced environment.

Qualifications

• 4–6 years of hands-on administrative/support experience.
• Experience supporting senior management or officials.
• Experience managing complex scheduling and travel arrangements.
• Proven ability to handle confidential information with discretion and professionalism.

Responsibilities

• Schedule and coordinate appointments, meetings, and travel for management officials.
• Answer and screen calls, provide information, and direct inquiries to appropriate personnel.
• Take dictation and transcribe documents accurately and efficiently.
• Relieve officials of clerical tasks and minor administrative duties.
• Prepare, proofread, and distribute internal and external communications, memos, and reports.
• Maintain organized filing systems, electronic and physical, for easy retrieval.
• Gather and monitor information to support decision-making.
• Coordinate with departments to ensure smooth workflow and communication.
• Manage office supplies inventory and place orders as needed.
• Adapt to shifting priorities and perform a variety of tasks.

Skills

Planning & scheduling

Multitasking

Communication skills

Office software

Discretion & confidentiality

Independent work

Job description

Lubbock, TX, United States (On-site)

Contract (3 months 18 days)

Published 4 days ago

Administrative Assistant

Office Support

Job Summary

We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative and clerical support to senior officials and management. In this dynamic role, you will serve as a critical point of contact for internal and external communications, manage scheduling, handle correspondence, and ensure the smooth day-to-day operation of the office. Drawing on your experience and sound judgment, you will independently manage a variety of tasks while contributing creative solutions to administrative challenges. This position requires a proactive individual who thrives in a fast-paced environment and takes pride in delivering exceptional support.

Responsibilities

• Schedule and coordinate appointments, meetings, and travel arrangements for management officials
• Answer and screen telephone calls, provide information to callers, and direct inquiries to appropriate personnel
• Take dictation and transcribe correspondence, reports, and other documents accurately and efficiently
• Relieve officials of clerical work and minor administrative and business detail tasks
• Prepare, proofread, and distribute internal and external communications, memos, and reports
• Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents
• Gather, compile, and monitor information to support management decision-making
• Coordinate with various departments to facilitate smooth workflow and communication
• Manage office supplies inventory and place orders as needed
• Perform a variety of administrative tasks as assigned, adapting to shifting priorities with efficiency

Skills

• Exceptional planning and time management abilities with a strong results-oriented mindset
• Proven multitasking skills with the ability to manage competing priorities effectively
• Strong written and verbal communication skills for professional interaction at all levels
• Extensive computer proficiency and knowledge of relevant office software applications
• In-depth knowledge of clerical and administrative procedures, systems, and best practices
• Strong interpersonal skills with the ability to build positive working relationships
• Ability to gather, analyze, and monitor information to support organizational goals
• High degree of creativity and latitude in approaching and solving administrative challenges
• Demonstrated ability to work independently under general supervision with minimal direction

Experience

• 4 to 6 years of hands-on experience in administrative and business support roles
• Prior experience providing direct support to manager-level or senior official positions
• Demonstrated experience managing complex scheduling and multi-stakeholder coordination
• Proven track record of handling confidential information with discretion and professionalism

This is an outstanding opportunity to join a forward-thinking organization where your administrative expertise will make a meaningful impact at the highest levels of management. You will enjoy a collaborative work environment that values your initiative, rewards your creativity, and offers ample room for professional growth and development. If you are a motivated self-starter with a passion for excellence in administrative support, we encourage you to apply and become an integral part of our team.