Executive Administrative Assistant | On-site Scheduling

Bayer AG; Lubbock, Northern (TX, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Bayer AG in Lubbock, TX is seeking a highly organized Administrative Assistant to provide comprehensive clerical support to senior management. You will manage scheduling, communications, travel arrangements, and day-to-day office operations with proactive, detail-oriented execution.

This contract role requires strong multitasking, important communication skills, and the ability to maintain confidentiality in a fast-paced environment.

Qualifications

• 4–6 years of hands-on administrative/support experience.
• Experience supporting senior management or officials.
• Experience managing complex scheduling and travel arrangements.
• Proven ability to handle confidential information with discretion and professionalism.

Responsibilities

• Schedule and coordinate appointments, meetings, and travel for management officials.
• Answer and screen calls, provide information, and direct inquiries to appropriate personnel.
• Take dictation and transcribe documents accurately and efficiently.
• Relieve officials of clerical tasks and minor administrative duties.
• Prepare, proofread, and distribute internal and external communications, memos, and reports.
• Maintain organized filing systems, electronic and physical, for easy retrieval.
• Gather and monitor information to support decision-making.
• Coordinate with departments to ensure smooth workflow and communication.
• Manage office supplies inventory and place orders as needed.
• Adapt to shifting priorities and perform a variety of tasks.

Skills

Planning & scheduling

Multitasking

Communication skills

Office software

Discretion & confidentiality

Independent work

Job description

Bayer AG in Lubbock, TX is seeking a highly organized Administrative Assistant to provide comprehensive clerical support to senior management. You will manage scheduling, communications, travel arrangements, and day-to-day office operations with proactive, detail-oriented execution.

This contract role requires strong multitasking, important communication skills, and the ability to maintain confidentiality in a fast-paced environment.