Proactive Executive Assistant | Remote Scheduling & Support

Big Ideas Educational Services Inc; Miami (FL); Remote; USD 26,000 - 36,000; Part time

Benefits offered by this job

Flexible work from home

Job summary

Big Ideas Educational Services Inc. is seeking a highly organized Executive Personal Assistant to directly support executive leadership. The role focuses on staying ahead of priorities, optimizing calendars, and ensuring timely follow-ups in a fast-paced environment.

The position starts as part-time (approximately 4 hours per day) with pay ranging from $25 to $30 per hour. There is a clear path to a full-time executive support role with compensation around $60,000+, depending on responsibilities

Qualifications

• Extremely organized and dependable.
• Comfortable working directly with executive leadership.
• Proactive rather than waiting to be told every next step.
• Strong with follow-through and task ownership.
• Comfortable making phone calls and communicating professionally.
• Able to recognize when something can be handled independently and when it should be escalated.
• Able to manage several moving priorities without allowing important details to fall through the cracks.
• Discreet and able to handle confidential information.
• Comfortable working in a fast-paced environment where priorities may shift throughout the day.

Responsibilities

• Manage and optimize executive calendars and daily schedules.
• Identify scheduling conflicts, overlapping commitments, and unrealistic timelines before they occur.
• Answer and return calls on behalf of executive leadership as appropriate.
• Schedule meetings, appointments, calls, and follow-ups.
• Maintain a running list of outstanding tasks, commitments, and unresolved issues.
• Follow up with staff, vendors, schools, families, and other contacts when information or action is still pending.
• Make routine phone calls to quickly resolve issues that do not require executive involvement.
• Ensure commitments made by executive leadership are properly scheduled, communicated, and followed through.
• Help leadership prioritize urgent versus non-urgent matters throughout the day.
• Provide real-time administrative support when unexpected issues arise.
• Keep executives informed of deadlines, meetings, outstanding responses, and matters requiring decisions.
• Help reduce situations where tasks are delayed simply because no one has followed up or taken ownership.
• Protect executive time by handling appropriate administrative matters before escalating them.

Job description

Big Ideas Educational Services Inc. is seeking a highly organized Executive Personal Assistant to directly support executive leadership. The role focuses on staying ahead of priorities, optimizing calendars, and ensuring timely follow-ups in a fast-paced environment.

The position starts as part-time (approximately 4 hours per day) with pay ranging from $25 to $30 per hour. There is a clear path to a full-time executive support role with compensation around $60,000+, depending on responsibilities